[WP 4] Chapter 1.2

C1 Organizational Skills | ERASMUS Days

Representing STELLA at the Erasmus Days 2018


Les Papillons Blancs de Lille | France

The French and Italien team are participating in the Erasmus Days, representing the STELLA project with a documentary film by and about people with disabilities as well as offering some communicative group exercises for all to participate in on the 12th October.




Upon receiving a positive reply from Esat (sheltered workshops) to stage an event within the scope of the ERASMUS Days 2018, the team from Organizational Skills has been making preparations.


The event will take place during working hours in the Home Les 3 Fontaines in Armentiéres, in the north of France bordering to Belgium.


Based on our previous experience of organising a birthday party, we know to list the tasks and review the timeline of the event.

Go to Chapter 1.1 [Organizational] Skills and Methods


Preparing for Erasmus Days in France- stage 1


Les Papillons Blancs de Lille | France

We spent most of our time visiting the venue, Home Les 3 Fontaines, in order to ddecide on location where our event will take place on the 12th of October. Before to go there, among the main questions, the group has to know how many people can be invited there.

After a warm welcome from the team at Les 3 Fontaines we were allowed access to the rooms available as an event venue. Alongside a big living room area with plenty of seating, a bar area referred to as the "Bistrot" and another small room, it's also possible to use the outdoor area next to the entrance or the area adjacent to the living room.

Visiting the actual venue in order to start organzing the event created awareness and evoked a decision-making process in the group.


After debating practicalities such as room size, seating availability, possibilities for rearranging furniture and interior decoration as well as technical aspects such as electrical plug locations, the group came to the following conclusions:


  • different locations for presentation and welcome | workshops for Erasmus Days event
  • equipment will need to be rented/borrowed: sono, video, stage, tents, chairs
  • being well-dressed will be important as a good self presentation because this event is important
  • about 40 people will be invited
  • road signs will be set up, guiding guest to the location
  • a dress rehearsal will be done to practice the presentations and workshops
  • lunching together gives us a chance to evaluate the event immediately


Preparing for Erasmus Days in Italy- stage 2


Kara Bobowski | Italy

Organizing our STELLA event for the Erasmus Days : Saturday, 13 October 2018


Before facing the topic of the day, we did a brainstorming exercise on the STELLA project.


Joana, our Portuguese volunteer prepared a nice drawing representing the milestones of the project as a path. For each milestone (meetings in Germany and in Athens, for example) as well as for the intermediate stage (the organization of our first event), we created a small photo album.


In our previous event on 12th July, we already discussed to organize our STELLA event for the Erasmus Days. Today, we went a bit more on details:

  • first of all, we had to chose a date between Friday 12 and Saturday 13: the majority voted that it was better on Saturday in order to involve more people (from 9.30 to 12.30).
  • in order to decide the place and the time of the event, Joana explains the ideas of our 4 EVS volunteers for that date:
  1. Joana, the Portuguese volunteer, will do “Flash interviews” on “What Europe means to you?” The same interviews will be done with our PWDs before the event. All the interviews will be used to create a short video.
  2. The French and Polish volunteers will offer activities for children: balloons and face painting (using the colors of the European flag)
  3. The Spanish volunteer, a street singer, will write a song about Europe. Tomorrow, he will go to the group at our sheltered centre La Coccinella and ask them for words and images they associate with Europe (as a supporting tool, they will use the wall paper we did on 12th July “What is European Union for me?” See Preparing Stage 1
  4. “European Flashmob” : Modigliana’s citizens will be invited to meet at a certain time (as yet to be decided) in front of the municipality, wearing something yellow or blue or holding blue and yellows balloons: a photo will be made from the balcony of the municipality.
  5. At the end of the event the 4 volunteers and the PWDs will sing their European song and (as yet to created)



It was not easy deciding on the exact location of our event: we discussed some ideas from the PWDs and weighed up the pros and cons of each one: in the end, we decided to organize our Erasmus event for Saturday, October 13th, in the morning, with the location along the street, in front of the municipality, as the city centre is closed to cars because of the weekly market. This way we are more visible and easier to come into to contact with more people. How to proceed in case of bad weather, will be discussed at the next meeting, the choices would be performing the event under the open gallery of the municipality or postponing it to a later date.

The next thing to decide was the activity specific to our sheltered centre “La Coccinella”: we already had an idea in mind (pompoms) but we did not reveal this as we wanted ideas from PWDs. As input for ideas, we informed them that it had to be something related to their work (as we are also on the Chapter about Technical skills) as well as to Europe. We thought again together about some symbols and colors associated with Europe, at which point Marika proposed to do a workshop in which they teach to people (adults and children) how to make blue and yellow pompoms.

Joana further proposed mounting the pompoms on a rectangular piece of wood/paper presented on a painting easel: once a person has finished making their pompoms, they can attach them to the wood or paper, transforming it into a European flag, composed by the pompoms. (left shoes with pompoms)


We also decided to prepare some pompoms before the event, as a gift to passers-by.

We concluded by remembering that the STELLA project is financed by Erasmus+ so we decided to prepare some posters for the event, representing the project with photos and key words related to STELLA.


Preparing for Erasmus Days in Italy- stage 1


Kara Bobowski | Italy

The participants at Kara Bobowski held a workshop to prepare for the ERASMUS DAYS event.


A look into the recent activity of our Italian partner Kara Bobowski - They are developing their organizational and technical skills through organizing the Erasmus Days event on 12 and 13 October and learning about the nature of European citizenship.





To invetsigate the European sentiment and thoughts about the EU of the PWDs as well as their view of the organizational work for the Erasmus Days. In so doing, strenghthen their motivation and ideas for this event.

We used a map drawn by Joana including all the member countries of the STELLA project as the poster. The PWDs then identified them, placing the corresponding flag on each country map, Marika then recognized the participants from the meeting in Athens on the photos. We placed the corresponding photos on each country, including the logos of each organization.


To test the sentiments and thoughts of the PWDs towards the European Union and to give our STELLA partners a face.

We chose a poster with the question “If I say European Union, what do you think?”.



We went through the images together, trying to explain what they represented. Thereafter the PWDs chose four images and pictures they personally associated with the notion EU.


They mostly chose positive images and related them to their direct experiences, like the photos representing STELLA or the European volunteers (also with disabilities). They recognized them from the event hosted by Kara Bobowski. Only Marika chose a photo representing the Euro currency, saying that it was better when we had Lira because she could buy more things with 15 Lira than she can now, with 15 Euros.

We tried, however, to think about the positive aspects of having a single currency.

After associating images, we tried to find some words associated to European Union.



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ELLA Agreement Number: 2013 - 3444/001 - 001 Project Number: 539390-LLP-1-2013-1-DE-GRUNDTVIG-GNW STELLA: Agreement Number: 2017-1-DE02-KA204-004167